What are the Top 13 Respond to a Meeting Request Tips in Outlook?

Microsoft Outlook makes it easy. If you are in an email, then click on the Message tab and Reply With Meeting. Then go ahead and update the invitation like you would any other meeting. Don’t forget about adding the attendees, time, location, then Send. It’s as simple as that. But wait! There’s more to meeting requests then reply and send.

What we’ve done is scoured our archives and brought you 13 quick tips most Outlook users want to know. Our list is not exhaustive. But what we’ve put together for you and your team are the most common meeting requests we hear, and we’d like to share them with you today and test them for yourself.

1) How can I respond to a new meeting request in Outlook?

Open the meeting request and click Accept. Click Send the response now if you wish to respond or select Do not send a response. Then click OK. You may want to choose Edit the answer before sending to include a comment such as: “I will be arriving late.”

2) How can I see who has accepted a meeting in Outlook?

When you need to review, who accepted or declined your meeting invite, in Microsoft Outlook here’s what you do:

  1. Choose the “Calendar” icon in the “Navigation Pane“
  2. Double-click the meeting you want to review
  3. Under the “Meeting Occurrence” tab, select the “Tracking” button

3) How do I accept a declined meeting in Outlook?

This is for Outlook 2016 for Mac or Outlook 2016/2013 for Windows

  1. Open the meeting request from the Deleted Items folder, and then click Accept or Tentative. If the Deleted Items folder got emptied, this option is not available.
  2. Request the meeting organizer resend you a new meeting request update.

4) How do you send a meeting update without response required?

When you initially send the meeting request, if you didn’t turn off the response option, you can change the option at any time.

  1. Open the meeting
  2. On the Meeting Ribbon
  3. In the Attendees group, click Responses
  4. Uncheck Request Responses

5) How do I accept a meeting in Outlook that I declined?

  1. Go ahead and open the Deleted Items folder and find the declined meeting request you refused.
  2. Now go ahead and double-click to open the meeting request. Next, click the Accept button in the Respond group under the Meeting tab.
  3. When the prompt box pops up, choose an option you want, and then click the OK button.

6) How do I accept a meeting in Outlook?

Here you will double-click the meeting request to open. Now click one of the buttons in the “Respond” button group, on the “Meeting” tab on the Ribbon. You can click either the Decline, Tentative or Accept or if allowed by your meeting organizer, “Propose New Time” buttons.

7) How do I see who is not attending a meeting in Outlook?

If you want to review who declined your meeting invite in Outlook, here’s what to do.

  1. Choose the “Calendar” icon in the “Navigation Pane“
  2. Double-click the meeting you want to check
  3. Under the “Meeting Occurrence” tab, select the “Tracking” button
  4. Can you recall meeting invite outlook?
  5. When you want to cancel your meeting, open Outlook, then locate the event in your calendar. Choose the meeting, but do not open the meeting details. Choose the “Meeting” icon in the top navigation ribbon, then click the “Cancel Meeting” option. Type an optional message, then click “Send Cancellation.”

8) Can you un-decline a meeting in Outlook?

Show a declined meeting on my calendar. If a meeting request gets refused, the session does not get saved to your schedule, and the meeting request message gets moved to the Deleted Items folder. You can only show accepted or tentative meetings on your calendar. To request this feature, go to Outlook UserVoice.

9) How do I view Cancelled meetings in Outlook?

To hide or don’t show canceled meetings in your Calendar in Outlook, do this:

Step 1: Move to the Calendar view, and open the Calendar that you want to hide canceled meetings Step 2: Click the View Settings button on the View tab

Step 3: In the popping up dialog box, please click the Filter button

Step 4: Then the Filter dialog box comes out. Please go to the Advanced tab, and:

(a) Click the Field > All Appointment fields > Subject;

(b) Click the Condition box and select the doesn’t contain from the drop-down list

(c) Enter the text of “Canceled:” in the Value box;

(d) Click the Add to List button

Step 5: Click both OK buttons in two dialog boxes.

10) How do I send a meeting update in Outlook?

Update a recurring meeting is easy

  1. Go ahead and double-click the meeting on your calendar. It will open. To update all instances of a recurring meeting, on the Organizer Meeting or Meeting Series tab, click Edit Series.
  2. Change the options that you want.
  3. On the Organizer Meeting or Meeting tab, click Send Update.

11) How do you delete a meeting in Outlook without sending a cancellation?

  1. Choose the “Send/Receive” tab
  2. Now the “Work Offline” button
  3. Make your changes or delete your calendar appointment
  4. Now choose to Send cancellation
  5. Head over to the “Outbox” and delete all of the cancellation messages
  6. Now go back to “Send/Receive” and choose “Work Offline” again to turn it off

12. How do you change a meeting response in Outlook?

Change meeting request: Outlook 2010 and 2013

In your calendar double click on the meeting to open the Meeting dialogue window. Note: You have two options of opening: one occurrence or the entire series if you are changing a recurring meeting.

In the main Meeting dialogue window, make your meeting changes. When you get finished, click on the Send Update icon.

13. How do I recover a deleted meeting in Outlook?

  1. Recovering deleted mail items: Outlook 2010 and 2013
  2. Choose the folder where you want to retrieve the missing item.
  3. Click on the Folder tab, and then click Recover Deleted Items.
  4. In the Recover Deleted Items dialog box, select the item(s) you would like to restore.
  5. Click Recover Selected Items.

Did you find this article informative? If you liked this one, check out our other content we think you’ll find interesting.


  • Joe Cannata

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